Last Updated: 16-12-2024
Welcome to Open Arms School. Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your information when you use our school management application.
1. Information We Collect
- Personal Information: Student name, roll number, class, gender, date of birth, parent details, teacher information, and contact details.
- Academic Information: Attendance, grades, assignments, schedules, and performance data.
- Usage Data: Interaction logs, device information, and app usage metrics.
- Sensitive Data: Behavioral notes, disciplinary records, and medical information (if applicable).
2. How We Use Your Information
- Manage attendance, assignments, grades, schedules, and school operations.
- Facilitate communication between parents, teachers, and administrators.
- Provide personalized insights for student progress and performance.
- Ensure compliance with educational and legal regulations.
3. Roles and Data Permissions
3.1 Admin Users
School Admins have access to manage and upload all student, teacher, and class data. Admin responsibilities include:
- Adding, editing, or deleting student and teacher records.
- Uploading assignments, attendance, and exam schedules.
- Monitoring overall school performance and generating reports.
- Ensuring all data complies with school policies and legal requirements.
3.2 Teachers
Teachers can view and manage data related to their assigned classes, including:
- Marking attendance for their students.
- Uploading grades, assignments, and class materials.
- Viewing student profiles, including personal and academic details.
- Communicating with parents through the app for student updates.
3.3 Parents
Parents have access to their child's information only. Permissions include:
- Viewing attendance, grades, and assignment submissions.
- Receiving notifications about schedules, events, and performance updates.
- Contacting teachers or admins directly for inquiries or issues.
- Monitoring disciplinary notes or behavioral updates.
4. Sharing Your Information
- Authorized Personnel: Access is restricted to authorized school staff and parents.
- Third-Party Services: Limited data may be shared with third-party tools for cloud storage, analytics, or legal obligations.
- Consent-Based Sharing: Data will only be shared externally with prior consent, unless legally required.
5. Data Security
We implement robust security measures to protect your data, including:
- Encryption for sensitive data during storage and transmission.
- Role-based access controls to prevent unauthorized access.
- Regular data backups and security audits.
6. Your Rights
- Access and review your personal information.
- Request updates or corrections to inaccurate details.
- Request deletion of your data, subject to legal or educational requirements.
- Withdraw consent for non-essential data processing.
7. Children's Privacy
Data for students is collected only with the consent of their guardians or school administration. Our app is designed solely for educational purposes.
8. Changes to This Policy
We may update this Privacy Policy periodically. Any significant changes will be communicated via email or app notifications.
9. Contact Us
If you have questions or concerns about this Privacy Policy, please contact us at:
Open Arms School
Email: hosuropenarms@gmail.com